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How to Print on Labels

How to Print on Labels

How to Print on Labels with Templates

Our free label templates for WORD together with our online help make it very easy for you to print on our labels.

Before you choose your labels, consider the type of printer you are using. As a rule of thumb, Laser printers and toner based photocopiers are suitable for printing on labels of all types. However an Inkjet printer is not suitable for printing on labels with a gloss surface, eg. Waterproof labels, Metallic labels, or Fluorescent labels.

Within Microsoft Word, there is a simple program which helps you to position the print on labels accurately. To find this, go to: Tools > Letters and Mailings. Then under options, you can select the label layout if you know the equivalent Avery code. Avery label codes are listed in the table below and in all our product descriptions.

However, to make things easier, we have produced the label template table below where you can simply download a WORD or PDF label template file to assist you to print on labels.

Always test on a piece of paper first as all printers feed differently and some adjustments may be required.

Sometimes clients just can't get our templates to work for them. So, on every PDF template, we have included all the techincal data so you can set up your own templates.

Most Laser printers have an alternative setting for 'labels'; this changes the default paper setting from 80gsm. On the screen that appears before you print look for the 'properties' or 'settings' option where you will find a selection of 'material' settings. Choosing the 'labels' setting will slow down the printer and will alter the temperature of the fuser unit, so that more energy is supplied to the labels. This bonds the toner to the surface of the labels. If you use the 'normal paper' settings then the toner may rub off easily because there has not been enough energy to bond it correctly.

See the Frequently Asked Questions for more information on how to print on labels using a template.

Rectangular Label Stickers
No. Per Sheet Size (mm) Avery Code
WORD Template PDF Template Buy Labels for Template
1 200 x 289 L7167 1up.doc 1up.pdf 1 Rectangle Label (200 x 289mm)
2 200 x 143 L7168 2up.doc 2up.pdf 2 Rectangle Labels (200 x 143mm)
4 99 x 139 L7169 4up.doc 4up.pdf 4 Rectangle Labels (99 x 139mm)
6 99 x 93 L7166 6up.doc 6up.pdf 6 Rectangle Labels (99 x 93mm)
8 99 x 68 L7165 8up.doc 8up.pdf 8 Rectangle Labels (99 x 68mm)
10 99 x 57 L7173 10up.doc 10up.pdf 10 Rectangle Labels (99 x 57mm)
12 63 x 72 L7164 12up.doc 12up.pdf 12 Rectangle Labels (63 x 72mm)
14 99 x 38 L7163 14up.doc 14up.pdf 14 Rectangle Labels (99 x 38mm)
16 99 x 34 L7162 16up.doc 16up.pdf 16 Rectangle Labels (99 x 34mm)
18 63 x 47 L7161 18up.doc 18up.pdf 18 Rectangle Labels (63 x 47mm)
21 63 x 38 L7160 21up.doc 21up.pdf 21 Rectangle Labels (63 x 38mm)
24 63 x 34 L7159 24up.doc 24up.pdf 24 Rectangle Labels (63 x 34mm)
40 46 x 25 L7654 40up.doc 40up.pdf 40 Rectangle Labels (46 x 25mm)
65 38 x 21 L7651 65up.doc 65up.pdf 65 Rectangle Labels (38 x 21mm)
189 25 x 10 L6008 189up.doc 189up.pdf 189 Rectangle Labels (25 x 10mm)
Round Label Stickers
No. Per Sheet Size (mm) WORD Template PDF Template Buy Labels for Template
6 88 round 88mm round 88mm 6 Round Labels (88mm)
12 63 round 63mm round 63mm 12 Round Labels (63mm)
15 51 round 51mm round 51mm 15 Round Labels (51mm)
24 45 round 45mm round 45mm 24 Round Labels (45mm)
35 37 round 37mm round 37mm 35 Round Labels (37mm)
48 30 round 30mm round 30mm 48 Round Labels (30mm)
70 25 round 25mm round 25mm 70 Round Labels (25mm)
117 19 round 19mm round 19mm 117 Round Labels (19mm)
216 13 round 13mm round 13mm 216 Round Labels (13mm)
Square Label Stickers
No. Per Sheet Size (mm) WORD Template PDF Template Buy Labels for Template
12 64 x 64 square-12.doc square-12.pdf 12 Square Labels (64 x 64mm)
35 37 x 37 square-35.doc square-35.pdf 35 Square Labels (37 x 37mm)
70 25 x 25 square 70.doc square 70.pdf 70 Square Labels (25 x 25mm)
Oval Label Stickers
No. Per Sheet Size (mm) WORD Template PDF Template Buy Labels for Template
4 95 x 134 Oval 4.doc Oval 4.pdf 4 Oval Labels (90 x 134mm)
6 92 x 76 Oval 6.doc Oval 6.pdf 6 Oval Labels (92 x 76mm)
10 55 x 75 Oval 10.doc Oval 10.pdf 10 Oval Labels (55 x 75mm)
16 48 x 70 Oval 16.doc Oval 16.pdf 16 Oval Labels (48 x 70mm)
20 40 x 50 Oval 20.doc Oval 20.pdf 20 Oval Labels (40 x 50mm)
Heart Shaped Stickers
No. Per Sheet Size (MM) WORD Template PDF Template Buy Labels for Template
8 69.3 x 69.1 Heart8.doc Heart8.pdf 8 Heart Labels (69.3 x 69.1mm)
12 60 x 66.6 Heart12.doc Heart12.pdf 12 Heart Labels (60 x 66.6mm)
24 43 x 43 Heart24.doc Heart24.pdf 24 Heart Labels (43 x 43mm)
Butt Cut Rectangles
No. Per Sheet Size (MM) WORD Template PDF Template Buy Labels for Template
1 210 x 297 Butt1.doc Butt1.pdf 1 But Cut Rectangle Label (210 x 297mm)
2 210 x 149 Butt2.doc Butt2.pdf 2 But Cut Rectangle Labels (210 x 149mm)
3 210 x 99 Butt3.doc Butt3.pdf 3 But Cut Rectangle Labels (210 x 99mm)
4 105 x 149 Butt4.doc Butt4.pdf 4 But Cut Rectangle Labels (105 x 149mm)
8 105 x 74 Butt8.doc Butt8.pdf 8 But Cut Rectangle Labels (105 x 74mm)
16 105 x 35 Butt16.doc Butt16.pdf 16 But Cut Rectangle Labels (105 x 35mm)
30 70 x 30 Butt30.doc Butt30.pdf 30 But Cut Rectangle Labels (70 x 30mm)
A5 Labels
No. Per Sheet Size (mm) WORD Template PDF Template Buy Labels for Template
1 210 x 148.5 Y001.doc Y001.pdf 1 A5 Label (210 x 148.5mm)
2 105 x 148.5 Y002.doc Y002.pdf 2 A5 Labels (105 x 148.5mm)
28 31 x 26 Y028.doc Y028.pdf 28 A5 Labels (31 x 26mm)

In addition to these regular label templates, download and experiment with 100’s of non standard free label templates in our Made to Order Label stickers section.

Design & Print Tips

  • Laser and Inkjet printer have an accuracy of +/- 1mm, so make sure you leave a good margin around your design or text to allow for this.
  • If the print does not line up perfectly, adjust the page margins. This can be done in the 'Page Settings' section under the 'File' tab.
  • Water in the label adhesive can evaporate when used in hot printers, so we don't suggest printing the same sheet more than once.
  • Do not put a sheet of labels through the printer with some labels missing. This can cause a paper error in the printer.
  • Always feed your labels in Portrait (narrow edge) as this is the direction of the grain (like wood) and ensures the strength of the label is retained.
  • Laser and inkjet printers do not print right up to the edge of the A4 sheet, so if you have labels with no side border remember that you need to allow 3mm (depending on the printer) as a border.
  • Another set up option is to refer to the technical data on our PDF templates to set up your own layouts.

All trademarks are fully recognised, including Microsoft and the Avery Dennison group. The Avery label codes can be found in many software programs.