How to Print on Labels - FAQ

Is my printer suitable?
All of the labels we sell are suitable for printing on Laser Printers with the exception of Inkjet Gloss labels (inkjet only) and our black vinyl labels, which are not designed for printing. Inkjet printers are only suitable for printing on our matt white labels both permanent and peelable, and our regular coloured labels (red, green, blue and yellow). They are not suitable for synthetic or coated material (apart from Inkjet Gloss). Laser printers, especially mono ones (black and white) are now very reasonable and in most cases it will be most cost effective to buy our laser labels and a new printer rather than source some inkjet compatible ones.
I’m using a laser printer, but after printing my labels the toner sits proud of the page or can be brushed off. What is wrong?
You must set your paper input to labels. This will change the temperature and the speed of the fuser which will ensure the toner is correctly fused to the page. Label stickers have a different setting to paper as they contain more moisture and the adhesive.
Sometimes the text prints in the label and sometimes it goes over the edges
When printers feed they can vary by up to 1mm. To avoid this problem we suggest you centralise your artwork or text in the label cell and ensure you allow a 2mm gap between your artwork and the edge of the label cell. You can minimise drift in your printer by using the single sheet feeder wherever possible.
I’m using your label templates but none of my text is lining up
We have checked all our templates, so they should be correct. You will need to adjust your page margins. See our section on ‘Lining up the print’. Alternativly, on all of our PDF templates with have included the labels techincal data so you are free to set up your own template from scatch.
I’ve designed my labels and when I print it says ‘add paper’ even though I have loaded the labels
When you use the built in templates on Word, the default is to use the single sheet feeder (SSF). If you are just printing one or two sheets, then load them into the SSF one at a time and they should print. If you would prefer to use the tray -  go to Margins, Custom Margins, Paper and change the selection from Single Sheet Feeder to Tray 1.
I’m using your Integrated Labels and they won’t line up
You will most likely be printing these from your browser rather than Word or another program. You need to go to your browsers settings then find print settings and adjust the top and left margins.
My labels are jamming the printer or not feeding properly
Where possible, we suggest using the Single Sheet Feeder (SSF), although we have done tests and our labels work fine from the tray. However we have not been able to test all models and as printers age, the clutch and other parts that help feed the label may not be operating perfectly.
How do I remove the guide lines once I have made my Artwork?
Please refer to the PowerPoint Presentation for a step by step guide to removing the borders around each label. 
How do I add text to the cells?
Please refer to the PowerPoint presentation for a step by step guide to add text to labels using a template. If you are adding images, we suggest you first save your image/artwork on your machine and then use the Insert function to add it to the cell.
How do I get the same thing in every cell quickly?
If you have a page with say 21 labels on it, you will not want to design the label 21 times! To avoid this we recommend that you ignore all the cells apart from the cell in the top left corner, design your label here first and then 'cell copy' it into the rest of the page. Select the top left hand cell by positioning your cursor on the left hand vertical border of the cell until it displays a bold diagonal black arrow. When you see the arrow, left click to select and then right click and choose “copy”. The cell is now copied to your clipboard. Move the cursor to the top of a column and when you get a bold, black vertical arrow, left click to select the column, then right click and choose “cell paste”. The contents of your designed cell will copy into all the cells in that column.
Still got problems?
It can help to talk. We will usually have someone on hand to guide you over the phone. Just call 0330 111 8484 or you can always email

Sign up for our

Free delivery of your laser labels when you spend over £75

Buy 10 packs of printer labels and save 10% Buy 25 packs of printer labels and save 20%

Buyer ratings for

100% satisfaction guaranteed when you buy our laser labels online

Tel: 0330 111 84 84

Browse our

Shopping basketNumber of items: 0
Basket subtotal: £0.00