How to Print on Labels

Our free label templates are only available as. Doc for Microsoft Word and PDFs for download. Using in-compatible software may cause issues with your templates. Therefore, we recommend using Adobe Illustrator for PDFs, as this makes editing, moving, and scaling images and text much easier and more accurate.

Before you choose your labels, consider the type of printer you are using. As a rule of thumb, Laser printers and toner-based photocopiers are suitable for printing on labels of all types. However, an Inkjet printer is not suitable for printing on labels with a gloss surface, eg. Waterproof labels, Metallic labels, or Fluorescent labels.

Within Microsoft Word, there is a simple program that helps you to position the print on labels accurately. To find this, go to Tools > Letters and Mailings. Then under options, you can select the label layout if you know the equivalent Avery code. Avery label codes are listed in the table below and all our product descriptions. 

Additionally, to make things easier, we have produced a label template table below where you can simply download a WORD or PDF label template file to assist you to print on labels.

If you are having trouble, we have some videos available below, or on our official A4Labels.com YouTube channel, that teaches you exactly how to use our free label templates, rectify common issues, and order from each part of our website. 

We also offer an ARTWORK LAYOUT SERVICE for as little as £2 if you are still having troubles. We can have your artwork sent back perfectly on a Microsoft Word and PDF the very same day!

Just click here.

How to add text to our Word templates

Always test on a piece of paper first as all printers feed differently and some adjustments may be required. Sometimes clients just can’t get our free label templates to work for them. So, on every PDF template, we have included all the technical data so you can set up your own templates.

Most Laser printers have an alternative setting for ‘labels’; this changes the default paper setting from 80gsm. On the screen that appears before you print look for the ‘properties’ or ‘settings’ option where you will find a selection of ‘material’ settings. Choosing the ‘labels’ setting will slow down the printer and will alter the temperature of the fuser unit so that more energy is supplied to the labels. This bonds the toner to the surface of the labels. If you use the ‘normal paper’ settings then the toner may rub off easily because there has not been enough energy to bond it correctly.

 Rectangle Label Templates

 Round Label Templates

 Square Label Templates

Oval Label Templates

Heart Shaped Label Templates

Butt Cut Label Templates

A5 Label Templates

Design & Print Tips

• Laser and Inkjet printer have an accuracy of +/- 1mm, so make sure you leave a good margin around your design or text to allow for this.
• If the print does not line up perfectly, adjust the page margins. This can be done in the ‘Page Settings’ section under the ‘File’ tab.
• Water in the label adhesive can evaporate when used in hot printers, so we don’t suggest printing the same sheet more than once.
• Do not put a sheet of labels through the printer with some labels missing. This can cause a paper error in the printer.
• Always feed your labels in Portrait (narrow edge) as this is the direction of the grain (like wood) and ensures the strength of the label is retained.
• Laser and inkjet printers do not print right up to the edge of the A4 sheet, so if you have labels with no side border remember that you need to allow 3mm (depending on the printer) as a border.
• Another set up option is to refer to the technical data on our PDF templates to set up your own layouts.

All trademarks are fully recognised, including Microsoft and the Avery Dennison group. The Avery label codes can be found in many software programs.