How to Print on Labels

Our free label templates are only available as .Doc for Microsoft Word and PDF’s for download. Using in-compatible software may cause issues with your templates. (We recommend using Adobe Illustrator for PDF’s, as this makes editing, moving, and scaling images and text much easier and accurate).  

Before you choose your labels, consider the type of printer you are using. As a rule of thumb, Laser printers and toner based photocopiers are suitable for printing on labels of all types. However an Inkjet printer is not suitable for printing on labels with a gloss surface, eg. Waterproof labels, Metallic labels, or Fluorescent labels.

Within Microsoft Word, there is a simple program which helps you to position the print on labels accurately. To find this, go to: Tools > Letters and Mailings. Then under options, you can select the label layout if you know the equivalent Avery code. Avery label codes are listed in the table below and in all our product descriptions.

However, to make things easier, we have produced the label template table below where you can simply download a WORD or PDF label template file to assist you to print on labels.

How to use our PDF templates in Illustrator

How to add images to our Word templates

How to add text to our Word templates

Always test on a piece of paper first as all printers feed differently and some adjustments may be required. Sometimes clients just can’t get our templates to work for them. So, on every PDF template, we have included all the techincal data so you can set up your own templates.

Most Laser printers have an alternative setting for ‘labels’; this changes the default paper setting from 80gsm. On the screen that appears before you print look for the ‘properties’ or ‘settings’ option where you will find a selection of ‘material’ settings. Choosing the ‘labels’ setting will slow down the printer and will alter the temperature of the fuser unit, so that more energy is supplied to the labels. This bonds the toner to the surface of the labels. If you use the ‘normal paper’ settings then the toner may rub off easily because there has not been enough energy to bond it correctly.

 Rectangle Label Templates

No. Per SheetSize (mm)Avery CodeWord TemplatePDF Template
1200 x 289L71671up.doc1up.pdf
2200 x 143L71682up.doc2up.pdf
499 x 139L71694up.doc4up.pdf
699 x 93L71666up.doc6up.pdf
899 x 68L71658up.doc8up.pdf
1099 x 57L717310up.doc10up.pdf
1263 x 72L716412up.doc12up.pdf
1499 x 38L716314up.doc14up.pdf
1699 x 34L716216up.doc16up.pdf
1863 x 47L716118up.doc18up.pdf
2163 x 38L716021up.doc21up.pdf
2463 x 34L715924up.doc24up.pdf
4046 x 25L765440up.doc40up.pdf
6538 x 21L765165up.doc65up.pdf
18925 x 10L6008189up.doc189up.pdf

 

 Square Label Templates

No. Per SheetSize (mm)Word TemplatePDF Template
1264 x 64square-12.docsquare-12.pdf
3537 x 37square-35.docsquare-35.pdf
7025 x 25square 70.docsquare 70.pdf

 

Oval Label Templates

No. Per SheetSize (mm)Word TemplatePDF Template
495 x 134Oval 4.docOval 4.pdf
692 x 76Oval 6.docOval 6.pdf
1055 x 75Oval 10.docOval 10.pdf
1648 x 70Oval 16.docOval 16.pdf
2040 x 50Oval 20.docOval 20.pdf

 

Heart Shaped Label Templates

No. Per SheetSize (mm)Word TemplatePDF Template
869.3 x 69.1Heart8.docHeart8.pdf
1260 x 66.6Heart12.docHeart12.pdf
2443 x 43Heart24.docHeart24.pdf

 

Butt Cut Label Templates

No. Per SheetSize (mm)Word TemplatePDF Template
1210 x 297Butt1.docButt1.pdf
2210 x 149Butt2.docButt2.pdf
3210 x 99Butt3.docButt3.pdf
4105 x 149Butt4.docButt4.pdf
8105 x 74Butt8.docButt8.pdf
16105 x 35Butt16.docButt16.pdf
3070 x 30Butt30.docButt30.pdf

 

A5 Label Templates

No. Per SheetSize (mm)Word TemplatePDF Template
1210 x 148.5Y001.docY001.pdf
2105 x 148.5Y002.docY002.pdf
2831 x 26Y028.docY028.pdf

 

Design & Print Tips

  • Laser and Inkjet printer have an accuracy of +/- 1mm, so make sure you leave a good margin around your design or text to allow for this.
  • If the print does not line up perfectly, adjust the page margins. This can be done in the ‘Page Settings’ section under the ‘File’ tab.
  • Water in the label adhesive can evaporate when used in hot printers, so we don’t suggest printing the same sheet more than once.
  • Do not put a sheet of labels through the printer with some labels missing. This can cause a paper error in the printer.
  • Always feed your labels in Portrait (narrow edge) as this is the direction of the grain (like wood) and ensures the strength of the label is retained.
  • Laser and inkjet printers do not print right up to the edge of the A4 sheet, so if you have labels with no side border remember that you need to allow 3mm (depending on the printer) as a border.
  • Another set up option is to refer to the technical data on our PDF templates to set up your own layouts.

All trademarks are fully recognised, including Microsoft and the Avery Dennison group. The Avery label codes can be found in many software programs.